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Links Leadership Chapter Director Membership Committee Conflicts Ian Tipper Future Growth Paul Baker New Member Applications Steve Wickenden Policies & Procedures Pete Hopper Other Team Roles Visitor Hosts Tina Edwards Mike Eley Peter Hopper Events Coordinator Mike Eley Mentor Coordinator Carlo Maggi 1-2-1 Coordinator Barry Connolly Power Team Coordinator Chris Lockyer Webmasters Clifford Johnson Mike Eley |
Chapter Guidelines ATTENDANCE GUIDELINES Attendance at every meeting is essential. Members are encouraged to secure substitutes when they are unable to attend. Having a substitute attend does not count as an absence. BNI policy states that a member who has three absences in a six-month period forfeits their position.
EXIT INTERVIEW Conducted either in person or by phone by a member of the leadership team, it serves to document the member's experience with the chapter, especially if leaving is voluntary prior to expiration of their dues period. LATENESS/LEAVING EARLY Timely attendance at BNI meetings is also important. 6:45 to 7:00 am is your time to network. This time is critical for members to form working relationships, especially with new members and visitors. Arriving late diminished the importance of our meetings. Arriving after 7:00 and leaving early is also disruptive. Therefore, the following absence appointment has been assigned to discourage lateness:
SUBSTITUTE LIST Our Chapter maintains an e-mail list of individuals who have agreed to be contacted to substitute for members. Please continue to locate people who would like to be on our list. Forward their contact information via email to the Chapter’s Membership Co-ordinator, and they will be added. Up-to-date sub lists will be posted on this site and emailed to you on a regular basis. Please be advised: It is your responsibility to arrange for your own substitute and provide them with a 60-second commercial about your business. If for any reason your substitute does not make it to the meeting, you will be counted as absent for that week. OVER-USE OF SUBSTITUTES There is no penalty if a member has a substitute attend in their place. In fact, we encourage it. However, on a case by case basis, if the substitute is attending more than the original member and the substitute is not fully participating in meetings, i.e., passing leads, bringing visitors, or volunteering, then the leadership team may enquire as to the member's intentions to participate. COMPLAINTS Members may have issues with fellow members for various reasons. If this occurs:
All complaints will be handled with discretion and with every effort to maintain full confidentiality. LEAVE OF ABSENCE A leave of absence of up to eight weeks can be requested in writing for medical reasons only. As long as the member has sufficient time remaining of his/her membership, the seat remains protected. If membership expires during leave, membership must renewed and dues paid; if not, the seat will be opened. After eight weeks of leave, additional medical leave is at the discretion of the Membership Committee. EVALUATING PARTICIPATION OF EXISTING MEMBERS As part of its role, the Membership Committee will review the participation of existing members on an on-going basis. This is done to assist members in giving and receiving quality leads. The committee will also review members prior to renewal of their membership. It is our desire to meet with each member prior to his or her renewal. However, if time does not permit and there is no question the Committee recommends renewal, some members may not have a face-to-face meeting. The criteria we have currently determined for review are:
CONFLICT/OVERLAP OF TRADES OR PROFESSIONS The Membership Committee reviews all classifications of new applicants carefully for conflicts. However, in some cases, due to the nature of an industry or profession, there are specializations and distinctions we are not aware of, and so a conflict is not obvious. If a visitor attends the meeting who is representing a business/profession that is or may be in conflict or overlap with your seat, please inform the Chapter’s Membership Co-ordinator, who is Chairman of the Membership Committee, immediately. If you speak with the visitor, do so only with at least one member of the Membership Committee present. The Membership Committee will consider the potential conflict/overlap during the application process; however, depending on the nature and degree of overlap, the Membership Committee may choose to admit the applicant as a new member. REFERRALS QUOTA BNI policy states that each chapter set their own guidelines around a quota or expected number of referrals passed each month to keep every one of its members focused on BNI outside of the meetings. Unlike other chapters that have a strict number per month to meet, Harbour Chapter has adopted a different policy to make our leads generation even stronger. In order for all members to receive the greatest benefit from BNI, we have implemented a quota - or a strongly recommended minimum number - of leads to be passed. To maintain good standing in Harbour Chapter, each member is expected to pass at least one (1) lead per month OR to bring at least one (1) guest to our chapter meetings each month. Leads are averaged over a three month period. When a member has not met the quota, we invite that member to meet with the Membership Committee to review the leads he/she has generated, and to offer support on how to meet the quota effectively. The Membership Committee will then review the leads generated by the member during the subsequent three-months. We strive for the passing of high quality of leads. A valid lead is one in which a call from a BNI member is expected. Should you find that a member of BNI is passing leads that are not valid, please return the leads to that person, explaining why they are not good leads. Should this happen frequently, please alert the Membership Committee. |
Andy Dudley
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